Final Author Instructions

Important Deadline:

Final submission & copyright filing deadline: Jan 15, 2022 23:59 (GMT -0800)

  • ALL final submissions must be made on-line from this web site.
  • Email submissions will NOT be accepted.
  • If you need to edit any author information or resubmit your paper, it may be done up until the submission deadline. Use the author account you created during initial submission, to edit or resubmit.
Paper Specifications:

MANDATORY: USE IEEE PDF EXPRESS to ensure your PDF is Xplore compliant.
Use our templates to meet formatting requirements below. Your paper must comply with the following specifications:

  • PDF file MUST be IEEE Xplore compliant
  • Paper Length: 6 pages, including figures, tables & references
  • Paper Size: US Letter (8.5″ x 11″) or A4 (210mm X 297mm)
  • Fonts: Embed ALL fonts in your PDF file. No Type 3 fonts allowed.
  • File Format: Adobe PDF (.pdf)
  • Allowed File Size: 5.0MB
  • Do NOT page number your paper
  • Do NOT apply security settings to your PDF file.
  • Note: Deviations from the above paper specifications could result in removal of your accepted paper from the proceedings.
For Further Assistance:
    • In order to help you meet the above paper specifications, please use the templates which can be found on the Templates page.
    • If you are having problems creating your file, please link to the author help page.

Note: If your paper does not meet IEEE Xplore requirements (as outlined in the Paper Specifications section), it cannot be included in the Proceedings.

Additional Requirements:

If your paper is accepted for publication at this conference, you will also need to adhere to the following requirements:

  • IEEE policy requires you to file a copyright release for each accepted submission. Without a copyright release on file, your paper CANNOT be published.
  • In the coming weeks, authors will receive instructions to upload their slides to be placed on the IEEE ICCVE 2022 Virtual Platform for attendees to download. Authors will be asked to upload their slides No later than Monday, February 7, 2022 to ensure they are available to attendees via the virtual platform.
  • REMINDER: At least one author per accepted paper must be registered AND attend the conference to present their paper.
    • Each author will be required to present live at IEEE ICCVE 2022. Authors will have the option of presenting either onsite at Florida Polytechnic University OR virtually via Zoom. Authors will be asked to specify the orientation in which they are presenting during their registration and final paper submission.
      • If your plans change after your final submission, please contact Claire Folkerts to notify the conference organizers. All changes in registration that require a refund can be made on/before Monday, February 7, 2022 for a full refund of the difference in amounts. If any changes occur AFTER February 7, 2022, the change will be made, but no refunds will be issued.
  • IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.

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